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Petty Cash Request

Petty Cash Requests need to be submitted at the time of your event proposal submission, three weeks prior to the event.  Use a petty cash form when making purchases under $200 total.

Petty Cash Receipt Rules:

  1. All receipts will be audited by a supervisor after purchase is made.
  2. Receipts and change MUST be returned within 48 hours of event, or on Monday if you picked up the cash on Friday.
  3. Receipts must be for the exact amount of purchase and should not include sales tax. A tax exempt form will be given to you upon picking up petty cash.
  4. Receipt must have imprinted name of vendor or must be stamped with vendor name & address. Clear this with vendor prior to purchase.

Other Petty Cash Rules:

  1. Do not use personal funds with the intent of future reimbursement.
  2. Do not spend more than amount approved/dispursed with the intent of future reimbusement.
  3. No alcohol, services, on-campus purchases, gift certificates, cash prizes, or awards.
  4. Do not mix personal purchases with University purchases.
  5. Tipping is not allowed.