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Before You Request Your Space

 

Does Texas State allow minors in the Residence Halls during camps?

Yes we do.  We have many camps on campus with attendees ranging in age from Elementary school kids to adults. If your organization intends to have minors in attendance, your sponsors and leaders must undergo the Campus Program for Minors / Child Protection Training. 

Do you require that a department sponsor camps?

Yes we do.  All external camps must have a campus sponsor in order to comply with University policies and procedures.  Click here for campus sponsorship requirements

How far in advance do you require reservations for the summer?

We generally open our reservations system on November 1st, and will accept reservations at any time after that.  We would appreciate reservations by March 31st, in order to organize the appropriate staff and halls for coverage. 

What are the costs related to hosting a camp at Texas State?  

Please see our rates page and/or price grid

Meals-are camps allowed/required to eat at the cafeteria?  Is there a meal plan? 

Meals for the summer are contracted through Chartwells.  The contact is Mary Alice Gonzalez (mg02@txstate.edu).  She can also be reached by phone at 512.245.2585.  You can set up individual meals, 3 a day, or catered events through her.  Groups are not required to eat on campus but if they want a catered event, Chartwells has right of first refusal.

Please note, Texas State University is a tobacco free campus, and alcohol is not permitted on our property. 

What are the per day costs for renting a large meeting room? 

Please request these spaces as part of your space request in the note section.  The charge for our large meeting rooms, in our residence halls, is $100.00 per day. We'll also provide audio/video support (projector, screen, HDMI cords, etc.). These rooms are limited but they do have movable tables and chairs as well. 

Are linens provided, or do we bring our own?  If provided, what is the charge?

We do not provide linens/bedding.  Each attendee is required to bring linens of their choice, including towels, etc.

Is there a parking fee?

There is a weekly parking fee of $6.00.

A permit is required for each vehicle on campus.These rates are consistent with the regular university weekly rates. Texas State students will not be eligible for a Red permit. A permit is valid for up to 7 days and is not eligible to be prorated.

Please indicate the number of permits needed on your housing reservation form. For more information contact Parking Services

What is the payment process? 

All invoices will be sent within 10 business days of the last checkout of the group.  Payment is due 20 business days after the invoice has been sent.

When is conference check-in and check-out?

Check-in varies based on the needs of your group. 

Check-out is prior to 11 AM. Failure to check-out by 11 AM will result in the group being charged for an additional day.  

When is guest housing check-in and check-out? 

You are more than welcome to arrive at anytime on the first date of your reservation. San Jacinto Hall has a 24 hour reception desk. 

You must check-out by 11 AM. Failure to do so will result in being charged for an additional day. 

For example, if you reserved a room for June 12 to June 13, you may check-in on June 12 at anytime regardless of how early or late. You must check-out by 11 AM on June 13.