Students witnessing a violation of policy must notify hall staff and complete an information report. The residence director will take action and may call for a disciplinary hearing. Certain violations, such as possession of weapons, illegal drugs or assault, will be referred to the Office of Student Justice. It is a violation of Texas State policy to knowingly assist an individual in violating a policy or to provide false information.
Texas State students and residents are responsible for knowing and following the information in the Student Handbook, Housing Handbook and housing contract. The Student Handbook and Housing Handbook are available online at www.dos.txstate.edu and www.reslife.txstate.edu respectively. The Department of Housing and Residential Life (DHRL) works with the Office of Student Justice to address possible violations in a fair manner. The judicial process is based on an educational philosophy. Students suspected of violating a policy receive notification of the possible violations and instructions on scheduling judicial meetings to discuss the charges. A judicial meeting may be with a university administrator or the Peer Judicial Board who will determine if the student is responsible for violating policy, and, if applicable, assign a sanction. A decision is made in the absence of a student who does not schedule and attend the judicial meeting.
Sanctions may include suspension of rights and privileges for a specific period of time, including access to electronic network facilities and participation in athletic, extracurricular, or other student activities, reassignment within the residence halls, community service, damage reimbursement or other appropriate educational sanctions. In all cases, students who are accused of violations are afforded due process, which includes the right to appeal (for just cause) any ruling. If the student's actions threaten the safety of himself/herself or someone else, the student may be required to move from his/her current room to another room on-campus, or he/she may be temporarily or permanently removed from on-campus housing. If the student is required to move off-campus due to the alleged actions, all costs incurred will be the responsibility of the student. Refunds will not be distributed for the paid hall costs and the student will be responsible for payment of the remainder of the housing contract for the full academic year. If a student fails to meet the summons of a university official in regard to a judicial or police matter, he/she may be denied access to residence halls until such time that the matter is resolved. A decision will be made on the case in the student's absence. If the student fails to complete judicial responsibilities, a hold will be placed on his/her records until the responsibilities are completed. This may mean the student is unable to register, receive transcripts or receive a diploma.
Students found responsible for violating policy may appeal the decision and sanctions of their judicial conference. Appeals are typically required to be submitted within five working days of the initial written decision of the corresponding judicial conference. New evidence, unsupported conclusion, disproportionate sanction and procedural error are the only reasons for judicial appeals. The details of the appeal process are provided in the initial written decision of the judicial conference.
Peer Student Conduct Board
The DHRL Peer Student Conduct Board is a group of students who attempt to achieve a suitable living environment in campus housing while affording individual students maximum personal freedom within community standards. A judicial meeting with the Peer Student Conduct Board fosters an atmosphere of respect for the rights of others, responsibility for one's actions, and encourages self-discipline and community accountability. If you are interested in serving on the board, please complete our application.