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Cancellation During Occupancy

Once the academic year begins and/or the Student has occupied the assigned unit, requests will only be accepted for the reasons outlined below. The Student who falls in one of these categories and fails to cancel (within 30 days prior to departure, will forfeit all prepayments and may accrue administrative and/or other fees). Please note that cancellation requests for any reason except withdraw/no longer enrolled may take up to three (3) weeks to process. The length of the review process depends on for which reason you are cancelling and the volume of previously submitted cancellation requests.

Acceptable reasons to submit a cancellation during occupancy:

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Documented Disability or Medical Condition

If the student is claiming a disability or medical condition as the reason for a cancellation, Housing and Residential Life will need to determine if the student’s stated accommodation  can be met in any of the University’s residence halls or apartments. The department will review submitted information with the Office of Disability Services (ODS) and/or the Student Health Center to determine if the stated needs can be met. The following requirements must be submitted in order for this type of request to be considered:

Medical-Based Requests

  • A completed Request for an Exemption/Cancellation form Fall 2014/Spring 2015.
  • A detailed explanation of the student's need.
  • Documents, in the form of doctor’s case notes, from the student’s medical provider must be supplied. (for medical-based requests)
  • Registration with ODS (for disability-based requests)

Documented Financial Need

Students requesting a cancellation based on financial need must show proof of the need and that their financial situation has changed since the submission of the housing contract.  If you would like to request an exemption based on financial need, you must provide the following:

  • A completed Request for an Exemption/Cancellation form Fall 2014/Spring 2015.
  • A completed FAFSA (Free Application for Federal Student Aid).
    • All awards must be accepted. Simply refusing an award (for example, a loan) is not a valid reason for a contract cancellation. 
  • A detailed explanation indicating your need and how your financial situation has changed since you submitted the housing contract.


Students who will graduate at the end of the Fall 2014 semester will need to submit an exemption/cancellation form indicating they will not be returning for the 14/15 semester and wish to cancel their housing contract. If you are no longer attending, please submit the following:

Married and/or Parent

Students who are married or have children are allowed to cancel their housing contract in order to better accommodate their living situation. If you become legally married or have a child and you would like to cancel your contract for housing to due this change, please submit the required documents below.

  • A completed Request for an Exemption/Cancellation form Fall 2014/Spring 2015.
  • Copy of filed marriage certificate (for marriage-based requests only).
  • Copy of child's birth certificate (for parent-based requests).

Internship or Student Teaching Opportunity

Students who plan to be away from San Marcos participating in a University-sponsored internship or student teaching position can choose to cancel their housing contract. If you have a position that prohibits you from being able to live on campus, please submit the following:

Withdraw/No longer enrolled

Students who decide not to enroll or officially withdraw for the Fall 2014/Spring 2015 academic year after signing a housing contract for that term can cancel their housing contract. If you are no longer attending Texas State for the Fall 2014/Spring 2015, please submit the following: