If the student is claiming a disability or medical condition as the reason for a cancellation, Housing and Residential Life will need to determine if the student’s stated accommodation  can be met in any of the University’s residence halls or apartments. The department will review submitted information with the Office of Disability Services (ODS) and/or the Student Health Center to determine if the stated needs can be met. The following requirements must be submitted in order for this type of request to be considered:

Medical-Based Requests

• A completed Request for an Exemption/Cancellation form Spring 2013/Summer 2013.
• A completed Request for an Exemption/Cancellation form Fall 2013/Spring 2014.
• A detailed explanation of the student's need.
• Documents, in the form of doctor’s case notes, from the student’s medical provider must be supplied. (for medical-based requests)
• Registration with ODS (for disability-based requests)

Students requesting a cancellation based on financial need must show proof of the need and that their financial situation has changed since the submission of the housing contract.  If you would like to request an exemption based on financial need, you must provide the following:

• A completed Request for an Exemption/Cancellation form Spring 2013/Summer 2013.
• A completed Request for an Exemption/Cancellation form Fall 2013/Spring 2014.
• A completed FAFSA (Free Application for Federal Student Aid).
  • All awards must be accepted. Simply refusing an award (for example, a loan) is not a valid reason for a contract cancellation. 
• A detailed explanation indicating your need and how your financial situation has changed since you submitted the housing contract.

Students who will graduate at the end of the Fall 2013 semester will need to submit an exemption/cancellation form indicating they will not be returning for the Spring 2014 semester and wish to cancel their housing contract. If you are no longer attending Texas State for Spring 2014, please submit the following:

• A completed Request for Exemption/Cancellation form.

Students who plan to be away from San Marcos participating in a University-sponsored internship or student teaching position can choose to cancel their housing contract. If you have a position that prohibits you from being able to live on campus, please submit the following:

• A completed Request for Exemption/Cancellation form Spring 2013/Summer 2013.
• A completed Request for Exemption/Cancellation form Fall 2013/Spring 2014.
• Verification of the position from the sponsoring University department.

Students who decide not to enroll or officially withdraw for the Spring 2013 or Fall 2013/Spring 2014 academic year after signing a housing contract for that term can cancel their housing contract. If you are no longer attending Texas State for Spring 2013 and/or Fall 2013/Spring 2014, please submit the following:

• A completed Request for Exemption/Cancellation Form Spring 2013/Summer 2013.
• A completed Request for Exemption/Cancellation Form Fall 2013/Spring 2014
• Copy of Official Withdrawal Form from Registrar's office (for more information on how to withdraw please see the Registrar's Office)